division Secretary
qualifications
Knowledge of:
General office procedures, covering tasks like scheduling, correspondence management, and coordinating office activities. You should be familiar with record keeping and filing procedures to keep documents organized and easily accessible. Proficiency in using personal computer applications—such as spreadsheet, database, and word processing software—is crucial for efficient data management and document creation.
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Ability to:
Communicate both verbally and in writing, for conveying information clearly and facilitating productive interactions with colleagues and external stakeholders. Additionally, the ability to work accurately with numbers and codes ensures precision in tasks involving financial records or data entry. Organizational skills are vital for maintaining orderly files and records, enabling quick retrieval of information when needed. Adeptness in composing and editing documents demonstrates proficiency in spelling, office vocabulary, and grammar, contributing to the professional presentation of materials. Maintaining confidentiality is paramount when handling sensitive information, requiring discretion and trustworthiness. Tactful and courteous communication with the public and colleagues fosters positive relationships and reflects well on the organization. The ability to work efficiently amidst interruptions and remain composed during stressful situations demonstrates resilience and adaptability in the workplace.
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becoming a division secretary
Salary Range: Dependent on experience the salary range is from:
$46,251.81 – $59,030.37
Performs a wide variety of secretarial, record keeping, and technical tasks related to the division assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Performs secretarial and office management duties
- Keeps records; organizes and maintains files; and compiles information and statistics.
- Establishes effective working relationships with public and staff
- Accomplishes projects and other assignments unique to division
- Regular and predictable attendance is required
- Other duties as assigned
Education:
Candidates should possess a High School Diploma or General Education Degree (GED), along with four years of full-time work experience in performing responsible clerical duties. Alternatively, an equivalent combination of education and experience that furnishes the necessary knowledge, skills, and abilities to carry out. the tasks effectively will be considered.
Physical Conditions:
In this position, the employee will often engage in various physical activities, including standing, walking, sitting, using hands for intricate tasks, reaching, climbing, stooping, kneeling, crouching, or crawling. Additionally, clear vision, speech, and hearing abilities are essential. The typical work environment is an office setting characterized by a generally quiet atmosphere.
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Join the Council Bluffs Police Department (CBPD) and dedicate yourself to advancing the wellbeing of our community and protecting the rights of all people.
Embark on a meaningful career with multiple opportunities for professional development and advancement. The CBPD family has openings and we promise to challenge you, rely on you, and take care of you.
